Financial matters

Students completing a study stay within the framework of Erasmus+ receive an Erasmus+ grant in addition to the exemption of tuition fees abroad. This is a partial grant to cover the additional costs due to the stay abroad.

For stays from the academic year 2022/23 onwards, the Erasmus+ grant will be paid exclusively by the International Office.

If you have any questions about the financial management of your Erasmus+ stay, please contact the Erasmus Stipendien team at the International Office (erasmus.stipendien@univie.ac.at).

On this page you will find information on financial support for your Erasmus+ stay:

Erasmus+ grant

The specific duration of the financial support for the Erasmus+ stay is determined by the University of Vienna for each academic year based on the Erasmus+ budget available to the University of Vienna. The financially supported period covers at least 3 months. For the academic year 2024/25 up to 5 months are financed. From the academic year 2022/23 onwards, students can apply for semester slots only. In case of a semester stay, the maximum duration of stay is 5 months. 

The programme countries are divided into four country groups as defined in the European Commission's Programme Guide. The exact grant depends on the host country and in the academic year 2025/26 amounts to:

  • 520 €/month in Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden (country group 1) as well as Great Britain (country group 14)
  •  470 €/month in Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain, Czech Republic, Cyprus (country group 2) and Bulgaria, Croatia, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey, Hungary (country group 3)

In general, you should take classes worth 30 ECTS credits per semester. The reimbursement threshold for the mobility grant depends on the duration of your stay. If you do not complete at least 3 ETCS per month of stay, the grant must be returned (only the ECTS recognised at the University of Vienna count here!). 

The Erasmus+ grant is paid in two instalments: 70% at the start of the stay and 30% after the stay (from academic year 2024/25). The final calculation of the grant is based on the actual number of days of stay. An average of 30 days per month is used for this calculation.

Recipients of the Austrian federal aid for students ("Studienbeihilfe") can apply for financial aid for studies abroad ("Auslandsbeihilfe") from the Study Grant Authority. 

Tuition fees

You are exempt from paying tuition fees at the University of Vienna and at the host university for the duration of your Erasmus+ stay. However, it is absolutely necessary to pay the students’ union fee (ÖH-Beitrag) within the deadline, even during your semester abroad, in order to ensure that you remain enrolled at the University of Vienna. Please note that some host universities also charge incoming Erasmus+students similar fees (comparable to the students’ union fee) – you cannot be exempted from these fees.

A leave of absence from the University of Vienna will not be granted during a semester abroad. For more detailed information, please have a look at the Teaching Affairs and Student Services website. However, if you are also enrolled in another degree programme at a different Austrian University you may be able to take a leave of absence from this degree programme for the duration of your Erasmus+ stay. Please contact the respective university for further information.

Students who have been admitted to study at several universities simultaneously must notify each one of these universities of their stay abroad if they wish to remain enrolled.

No additional semester ("Toleranzsemester") will be granted because of an Erasmus+ stay abroad, that is to say, students must remain within the prescribed minimum duration of study + 2 "semesters of tolerance".

Please note, however, that an Erasmus+ stay might entitle you to an additional semester of family allowance ("Familienbeihilfe").

Financial top-ups

In addition to the Erasmus+ grant, further financial support (grants and top-ups) can be applied for. For the academic year 2024/25, the following top-ups can be requested.

  • Travel support: The amount of the travel allowance is paid as a lump sum and depends on the distance between the location of the home university (University of Vienna) and the location of the host university. Students are awarded higher travel allowances for environmentally friendly travel to and from the host university.
  • Students with fewer opportunities: Please note that this top-up can only be applied once, even if you belong to several of the below-mentioned groups:
    • Students with children requiring care who are taken to the place of study/internship
    • Students with health impairments, if this results in increased financial expenses during the stay abroad (compared to their stay in Austria)
    • First-generation students - that is, students whose parents do not hold a higher education entrance qualification (e.g. Matura, university entrance exam etc.) in Austria or any other country
  • Inclusion support: Inclusion support is intended to cover additional real financial costs incurred, particularly by participants with physical, mental or health impairments. Inclusion support (based on real costs) and top-up (lump sum increase in individual support) can be received at the same time.

Further information on top-ups can be found in the respective sections.

From the academic year 2022/23, students who receive Austrian study grants (Studienbeihilfe) will no longer receive a top-up.

Travel support

From the 2024/2025 academic year onwards, participants will be paid a travel allowance for the trip. The amount of the travel allowance depends on the distance between Vienna as the place of origin and the location of the host university and is paid out as a lump sum.

Top-Up: First Generation Students

Erasmus+ participants whose parents or caregiver(s) in a parental role do not hold a higher education entrance qualification (e.g. Matura, university entrance exam etc.) in Austria or any other country can apply for a top-up for students with fewer opportunities.

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  • Application

    The application for the top-up must be submitted via Mobility Online 1 month before the start of the Erasmus+ stay at the latest!

    Only complete and correctly filled in applications received within the given the deadline can be approved.

  • Required documents

    In order to apply for the top-up, the following documents must be submitted/present:

    • Honorary declaration
    • Proof confirming that the parent(s) or caregiver(s) in a parental role do not have a university entrance qualification (e.g. Matura, university entrance exam etc.) in Austria or other countries.

     

     

     

  • Top-Up Calculation

    If applicable, a fixed amount of 250 euros per month can be approved.

  • Payment

    The student will receive 70% of the grant at the beginning of the Erasmus+ stay, after submitting the signed grant agreement to the Erasmus+ Stipendien team. The remaining 30% will be paid after the Erasmus+ stay, after submitting the confirmation of stay to the Erasmus+ Stipendien team.

  • After the Erasmus+ Stay

     

    The student must have proof confirming that the parent(s) or caregiver(s) in parental role do not have a university entrance qualification (e.g. Matura, university entrance exam etc.) in Austria or other countries. The documents can be requested at any time by the University of Vienna, and they must be available for 10 years after the end of the mobility period in case of an audit. A declaration of honor from the parent(s) or caregiver(s) in the role of parent(s) must be submitted as proof.

Top-up: Students with children

If you are going to take your child/children with you on your Erasmus+ stay, you can apply for the top-up for students with fewer opportunities which amounts to 250 euros per month. The application is submitted via Mobility Online.

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  • Application

    The application for the top-up must be submitted via Mobility Online 1 month before the start of the Erasmus+ stay at the latest!

    Only complete and correctly filled in applications received within the given the deadline can be approved.

  • Required documents

    In order to apply for the top-up, the following documents must be submitted:

    • Application form: signed and correctly filled in
    • Birth certificate of the child/children (copy)
    • Austrian residency registration certificate of the child/children (copy)
    • Austrian residency registration certificate of the student (copy)
  • Top-Up Calculation

    If applicable, a fixed amount of 250 euros per month can be approved.

  • After the Erasmus+ stay

    The student must provide proof of the stay of the child/children in the host country, e.g. an official confirmation including the child's/children's exact dates of stay. The original copy of this confirmation must be submitted to the Erasmus+ Stipendien team together with the Erasmus+ confirmation of stay 4 weeks after the end of the stay at the latest.

     

    Official proof (original copy) of the actual stay of the child/children in the host country for the duration of the student's Erasmus+ stay must be submitted, e.g.

    • school or kindergarten attendance certificate
    • residency registration certificate (host country)
    • other official confirmations e.g. related to travel documents such as boarding passes, tickets etc.
  • Payment

    70% of the grant are paid out at the beginning of the Erasmus+ stay, after the signed grant agreement has been submitted to the Erasmus+ Stipendien team. The remaining 30% will be paid after the Erasmus+ stay, after the confirmation of stay has been correctly submitted.

    The exact calculation of the second installment will be carried out by the Erasmus+ Stipendien team according to the actual dates of stay (as indicated in the official proof of the child's/children's stay.

Top-up: Students with health impairments

Erasmus+ takes inclusion very seriously. Students with a health impairment can apply for the top-up for students with fewer opportunities which amounts to 250 euros per month. The application is submitted via Mobility Online.

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  • Application

    The top-up is applied for via Mobility Online at the home institution. The application must be submitted at least one month before the start of the Erasmus+ stay! Only complete and correctly filled in applications that are received within the given deadline can be approved.

     

     

  • Required Documents
    • Certificate of disability: The student must upload an officially recognized evidence of disability (e.g. a copy of the certificate of disability).

      and/or

    • Medical certificate: If the above point does not apply, a medical certificate (not older than 3 months) must be submitted and, if necessary, additional documents in order to evaluate the impact of the health impairment on the mobility.
  • Top-Up Calculation

    If applicable, a fixed amount of 250 euros per month can be approved.

  • Payment

    70% of the grant are paid out at the beginning of the Erasmus+ stay, after the the signed grant agreement has been submitted to the Erasmus+ Stipendien team. The remaining 30% will be paid after the Erasmus+ stay, after the confirmation of stay has been correctly submitted.

Inclusion Support

Inclusion support is intended to cover additional financial costs incurred primarily by participants with physical, mental or health impairments. Inclusion support is intended to help students become mobile. Instead of a lump sum being paid out, the actual real costs incurred, for example due to health problems, are to be covered. Inclusion support (based on actual costs) and a top-up (fixed increase in individual support) can be received at the same time.

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  • Who is eligible to apply for inclusion support?

    Erasmus+ students who belong to the defined participants with fewer opportunities (students with child/children, students with health impairments).

    Erasmus+ students with fewer opportunities, who can prove that they have a real need for additional financial support on a real cost basis.

  • When is the application deadline?

    The deadline for applications is three months before the start of the stay. If you have any questions about the application process or require further information, please contact the Erasmus+ Stipendien team as early as possible (erasmus.stipendien@univie.ac.at).

    Please note that applying for inclusion support always means additional effort. You should therefore start planning your stay abroad and seek advice as soon as possible.

  • How are the additional costs for inclusion support calculated?

    The additional costs incurred abroad are always calculated in comparison to the living and working situation in the sending country. Estimated costs without price research and enclosures cannot be considered.

    Examples of additional costs: travel costs for medical examinations, accompanying person, school costs, increased therapy costs etc.

  • Which costs are NOT included in inclusion support?
    • Costs that are covered by (health) insurance companies, for example: medication, medical treatment, etc.

     

    • Therapy costs: Unless there is proof that the costs in the host country are higher than in the sending country and that the (health) insurance and the deductible to be paid in the sending country do not cover the costs abroad. In this case, the difference can be covered.
    • Costs that Erasmus+ participants regularly incur in the country of the sending institution even without mobility., etc.
    • Costs covered by other bodies/institutions.
    • Travel costs of mobile Erasmus+ participants. These are covered by the regular Erasmus+ mobility grant. If higher travel costs are incurred due to a special situation/special needs, funding for the additional costs are possible. If Erasmus+ travel cost support according to the distance band is already available, the costs exceeding the distance band can be covered in this case.

  • What happens after an application for inclusion support has been approved?

    Once the Erasmus+ inclusion grant has been approved, the University of Vienna will issue you an agreement for this additional funding. After signing, you will receive the inclusion grant.

  • What proof/documents are required for the final accounting of the inclusion support?

    After your Erasmus+ stay, you must send ALL invoices to your university, i.e. original/electronic invoices together with proof of payment and validated tickets.

    Please note: You must keep official invoices for all expenses paid via the Erasmus+ inclusion grant.

    The costs can be incurred from the date on which the written commitment (nomination) for an Erasmus+ stay was made.

  • Where can I find more information about inclusion and accessibility?

  • Will my personal data be treated confidentially?

    Personal data is confidential and will only be processed in accordance with the respective federal laws to the extent necessary for participation in the Erasmus+ program.