During / after your stay

On this page you will find information on the following topics:

Extension of stay (for Joint Programs only)

From the academic year 2024/25 on, only stays within a Joint Program can be extended.

If you are studying in a Joint Program and your original Erasmus+ stay takes place during the winter semester, provided both your home and your host university agree, you can apply to extend your stay for the summer semester (depending on budget; possibly ”Zero Grant”). Please note, however, that it is not possible to extend a stay from the summer semester to the winter semester of the next academic year.

Please note: funding for your Erasmus+ student exchange is possible for a maximum of 5 months per semester. An extension beyond the maximum funding period of 5 months per semester is only possible as a zero grant extension. 

Steps to take in order to extend your stay:

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  • 1.) Approval of the host university

    Check with your host university whether they agree to the extension. Please note that the extension must not have any effect on the number of exchange spots available (quota) to other students. If your host university deducts extensions from the quota available to the University of Vienna (i.e. the extension would affect other mobilities), no extension is possible.

  • 2.) Application

    Applications for extension are submitted directly via Mobility Online! It is possible to submit an application for extension starting from 30. October.

    Deadline for application: 30 days before the end of your original stay

    The application has to be filled in and completed by you (including an academic statement of reasons) and signed by the Erasmus+ contact person at your host university. The first day of your extended stay has to be the first day after the end of your original stay. Furthermore, the duration of the extension has to amount to at least 15 days. The extension cannot exceed your personal quota of Erasmus+ months (12 months per study cycle/24 months for diploma programmes).

  • 3.) Approval of the home university

    If you have uploaded the filled in and signed application form in Mobility Online in time, and if your mobility coordinator approves the extension (at the request of the International Office), the application will be approved (possibly "Zero Grant"). You will be informed by e-mail about the successful extension.

  • 4.) Extended Learning Agreement

    Please update your Learning Agreement in Mobility Online as soon as you know which new courses you are going to take during the extended period; the extended Learning Agreement does not necessarily have to be submitted together with the application. Please note: the minimum requirement of 3 ECTS per month also exists for a zero grant extension.  

  • 5.) New Grant Agreement (Addendum)

    After the successful extension, the International Office will issue a supplementary agreement ("Addendum") - also in the case of a zero grant extension. You will then be notified by email - as with the first grant agreement. The Addendum must then be signed by you and by the International Office. Please note that the agreement - also for the extended period - is an absolute requirement for the Erasmus+ stay! 

  • 6.) Those receiving federal aid for students

    Those receiving federal aid for students must file an additional application for extension for the financial aid for studies abroad with the Austrian Study Grant Authority ("Stipendienstelle"). 

Withdrawal/Cancellation

If you have to withdraw from your nomination before going abroad or if you have to return earlier than originally intended, please complete the necessary workflow steps in Mobility Online.

Confirmation of stay

Before your departure from the host university, it is necessary to get a confirmation of stay ("Aufenthaltsbestätigung") signed by the host university for the entire period of your Erasmus+ stay.  A blank form can be found in the Download section; you can also use a form provided by the host university.

After the end of the stay, the original copy of the confirmation of stay must be submitted to the Erasmus+ Stipendien Team at the International Office within four weeks (in person or by registered post). The confirmation of stay can also be accepted via email if it is sent directly by the host university to the Erasmus+ Stipendien Team. Only then will you receive the second and final instalment of your Erasmus+ grant. If your stay was shorter than originally indicated, this will be deducted from the second instalment proportionally.

Please note that if you fail to submit your confirmation of stay to the International Office, you will have to pay back the entire Erasmus+ grant!

Recognition of examinations

Erasmus+ is a full-time study scholarship, i.e. you should take classes worth 30 ECTS credits per semester. The detailed conditions (e.g. reimbursement threshold for the mobility grant) are part of the contract; you can find further information under "Financial matters".

To apply for recognition you have to submit the application for recognition along with the transcript of records from your host university to your SSC/SSSt.

Deadline for recognition:

  • 2 months after returning from your stay abroad
  • For students whose Erasmus+ stay ends in June or later: 15 November 

After approval of the transfer of credits, you have to upload two documents in Mobility Online:

1. a copy of your transcript of records from the host university and

2. the notification of academic recognition ("Bescheid über die Anerkennung der Prüfungsleistungen"). Please do not upload the application for recognition instead! 

In cases where evidence of recognition cannot be supplied or where it is insufficient and the fault lies with the student, the mobility grant may be entirely or partially reclaimed.

Recipients of federal aid for students must also submit documents on recognition of academic achievement to the Austrian Study Grant Authority. Please observe the relevant internal deadlines and guidelines.