Application / before your stay

Information on the application procedure at the University of Vienna is available on this page:

Application documents

All documents must be submitted in English, once electronically via e-mail as a Pdf and once as a printed hard copy to the International Office, by the deadline.


Application documents

Selection procedure

  • If you have submitted your application documents by the deadline, we will then check that they are complete and meet the formal requirements.
  • Members of the expert panel (lecturers at the University of Vienna) then decide, based on your application documents, whether to invite you to a personal interview.
  • This stage is omitted in the case of PhD students. They are instead informed of the outcome via e-mail immediately after the contents of their documents has been assessed.
  • Interviews are held in small groups and in the language of the host country or in English.

Grant Agreement

If you have been nominated, you will be sent a so-called Grant Agreement. The Grant Agreement is the contract for funding between the University of Vienna and the student, regulating the contractual parties’ rights and duties. The Grant Agreement also stipulates the rate of funding and the terms and conditions of payment.

Shortly after receiving the Grant Agreement you will also be sent the Learning Agreement. On the one hand, the Learning Agreement serves to inform your host university which courses you are planning to take. At the same time, the Learning Agreement also confirms which courses will be recognised within your study program in Vienna. Further information on the Learning Agreement is available here.

Formalities of entry and residence in the host country

You are advised to acquaint yourself with the necessary formalities in connection with your entry to and residence in the host country in good time. You can find travel information on the website of the Austrian Ministry of Foreign Affairs. If you need further information, please contact the foreign representation (embassy/consulate) of the relevant host country in Austria. See here for the contact data of the relevant foreign representation.

Please note that special conditions of residence apply to third-country nationals and that, in some cases, it may be necessary to obtain a visa for your stay in the host country. If you have any questions, please contact your host university.

Insurance cover while abroad

An Erasmus+ mobility nomination does not include insurance cover. You are required to make the necessary arrangements yourself in good time before the start of your stay abroad. (Contact your health insurance provider; get information on possible co-insurance or insurance through your credit card issuer; if needed; take out a health, travel and/or accident insurance policy)


Depending upon the host country and city, it can be advisable to start looking for accommodation as soon as possible. For support and information concerning accommodation and halls of residence in the host country, please contact the International Office of your host university.

The International Office of the University of Vienna can help you to establish contact with former outgoing students familiar with your destination, who may have advice and information for you.

The University of Vienna has joined the housing platform, which enables students to temporarily sublet their room or to find accommodation for their stay abroad. HousingAnywhere primarily publishes adverts from students who want to temporarily sublet their accommodation.


Further information

Erasmus Student Network (ESN)

Would you like to gain international experience before your Erasmus+ stay and meet fellow exchange students, maybe even incoming students from your future host country? Then you might be interested in joining the Erasmus Student Network (ESN).

The Erasmus Student Network of the University of Vienna cooperates with the International Office and provides additional support to new exchange students at the start of their stay (e.g. the "ESN orientation week" at the beginning of each semester).
During the semester, ESN organizes events such as guided tours to cultural sights and companies, regular meetings, Welcome- and Farewell-Parties, excursions inside and outside of Vienna, film nights and much more.

Moreover, ESN coordinates a buddy system whereby students at the University of Vienna help and support international exchange students in finding their feet in Vienna.
If you are interested in joining the Erasmus Student Network or if you would like to register as a buddy for incoming students, please visit the following website: