Erasmus+ Blended Intensive Programmes

Erasmus+ Blended Intensive Programmes (BIPs) are teaching/learning elements jointly delivered by several universities, combining virtual components with short-term physical mobility (min. 5 – max. 30 days). Below you can find information on the following topics:

• Before your stay
• Financial matters
• After your stay

Information for lecturers who want to organise a BIP can be found here.

Before your stay

Check with the mobility coordinator of your degree programme whether a BIP is planned. Erasmus+ funding for participation in a BIP is only possible if the University of Vienna is involved as a project partner in the consortium. The application for a BIP is submitted directly to the BIP initiators of the respective department - not to the International Office. The International Office is processing the Erasmus+ grant and can give information about the grant.

Information on the required application documents as well as the application deadline can also be obtained directly from the BIP initiators of your degree programme, who are responsible for selecting the BIP participants.

The BIP initiators will send a list of the nominated BIP participants directly to the International Office. Nominated students will be informed in detail about the next steps and deadlines by the BIP team of the International Office approximately two months before the start of the short-term mobility. This includes information on:

• registration (please note: a valid admission to the nominated degree programme at the University of Vienna is necessary!)
• creating the learning agreement
• completing the information for the Erasmus+ grant (financial checkpoint)

Please note: The recognition of the BIP with at least 3 ECTS in the nominated degree programme at the University of Vienna is a prerequisite for the participation in the BIP and for receiving the Erasmus+ grant.

Financial matters

Mobile participants receive an Erasmus+ grant and an additional Travel Grant for the short-term mobility within the framework of the BIP, which is paid in one installment after signing the grant agreement.

Erasmus+ grant

• physical mobility period: 5-14 days – 79€/day
• physical mobility period: 15-30 days– 56€/day

Travel Grant
The amount of the travel allowance depends on the distance between Vienna as the place of origin and the location of the host university and is paid out as a lump sum.

Students are awarded higher travel allowances for environmentally friendly travel to and from the host university. This includes arrival and departure by bus, train, carpooling or bicycle. The travel allowance for environmentally friendly travel is applied for together with the Erasmus+ grant.  Please note that the Erasmus+ program expects trips to nearby partner universities (< 500km) to be environmentally friendly.

The distance between the home university and the host university is automatically calculated when the application is submitted.

Calculation

*The distance is calculated using the European Commission's distance calculator and is calculated automatically for your Erasmus+ stay.

Top-ups

In addition, students can apply for the following top-ups:

Top-up for students with fewer opportunities (students with children, students with disability/chronic illness):

• phyiscal mobility period: 5-14 days – 100€
• physical mobility period: 15-30 days – 150€

The application is to be submitted in the financial checkpoint in Mobility Online.

Inclusion support: Inclusion support is intended to cover additional real financial costs incurred primarily by participants with physical, mental, or health impairments. Inclusion support (based on real costs) and top-ups can be obtained simultaneously. The deadline for the application is three months before the start of the stay. For questions regarding the application and for further information, please contact the Erasmus+ BIP Team as early as possible.

After your stay

Confirmation of attendance

Before your departure from the host university, it is necessary to get a confirmation of stay ("Aufenthaltsbestätigung") for the entire period of your Erasmus+ BIP stay signed by the host university. Please submit the confirmation of stay to the Erasmus+ BIP team no later than 1 month after the end of your physical short-term mobility. The confirmation of stay can be sent either as an original hard-copy by mail (no printouts or copies), or digitally if sent directly by the host university to the Erasmus+ BIP team.

Final documents

• Transcript of records: If the BIP is embedded in a course, implemented at the University of Vienna, please upload the transcript of records of your host university and the transcript of records (= Sammelzeugnis) of the University of Vienna (please highlight the respective course) after having successfully completed the course. OR
• Notification of academic recognition:  If the BIP is not embedded in a course at the University of Vienna, apply for recognition at your SSC (or SSSt). To apply for recognition please submit the application for recognition along with the transcript of records from your host university to your SSC/SSSt. Once the recognition has been processed, you will receive a notification of academic recognition (= Anerkennungsbescheid). Please upload the transcript of records of your host university together with your notification of academic recognition in Mobility Online within 2 months after the BIP.