Information for departments
Within the framework of the Erasmus+ training programme, incoming students may complete a traineeship at the University of Vienna provided they are accepted as a trainee by a department at the university.
The International Office does not arrange traineeships for students; interested students must contact the relevant department directly, which will then determine whether it can allocate a placement. You will find information on the following points here:
Who is responsible?
The International Office provides information on general questions relating to processing. However, the administrative processing remains the responsibility of the organisation in which the trainee is being received. The main contact person during the traineeship is the supervisor at the receiving organisation.
A Learning Agreement for Traineeships is signed by all parties (student, home university, University of Vienna). Information on the requirements for receiving an Erasmus+ traineeship grant will be provided by the student’s home university.
Learning Agreement for Traineeships
In consultation with the home university and the department at the University of Vienna responsible for the traineeship, students draw up a Learning Agreement, agreeing the details and the learning objectives for the traineeship. Students receive this form from their home university.
The Learning Agreement for Traineeships is signed by the head of department in consultation with the supervisor.
Please note:
- An Erasmus+ traineeship at the University of Vienna constitutes full-time employment (40 hours). Erasmus+ trainees cannot be accepted for positions entailing fewer than 40 h.
- An Erasmus+ traineeship lasts at least two and at most twelve months.
- In addition to providing details of the contact person, the department must complete table C of the Learning Agreement (example below). Incoming trainees are not insured by the University of Vienna and therefore need to provide proof that they have appropriate insurance cover (see also Required documents).
In addition to providing details of the contact person, the department must complete table C of the Learning Agreement (example below). Incoming trainees are not insured by the University of Vienna and therefore need to provide proof that they have appropriate insurance cover (see also Required documents).
Table C – Receiving Organisation/Enterprise | |
The Receiving Organisation/Enterprise will provide financial support to the trainee for the traineeship: Yes ☐ No ☐ If yes, amount (EUR/month): ……….. | |
The Receiving Organisation/Enterprise will provide a contribution in kind to the trainee for the traineeship: Yes ☐ No ☐ If yes, please specify:
| |
The Receiving Organisation/Enterprise will provide an accident insurance to the trainee (if not provided by the Sending Institution): Yes ☐ No ☒
| The accident insurance which covers: accidents during travels made for work purposes: Yes ☐ No ☒ accidents on the way to work and back from work: Yes ☐ No ☒ |
The Receiving Organisation/Enterprise will provide appropriate support and equipment to the trainee. | |
Upon completion of the traineeship, the Organisation/Enterprise undertakes to issue a Traineeship Certificate within 5 weeks after the end of the traineeship. | |
Contact person in the Human Resources Department
You will find the contact person for your department in the Intranet under Organisation à Human Resources and Gender Equality à About Us à Human Resources Development à Contact Person Management and Overview à Personal Services à Contact Persons by Department.
Entry and residence regulations
Erasmus+ trainees are bound by the same regulations regarding entry into Austria and taking up residence here as other people entering Austria and wanting to stay here for a longer period of time. Which regulations apply depends on your citizenship.
The obligation to register your residence applies for everybody, regardless of their citizenship.
Further information on these regulations is provided here.
Please keep in mind that Erasmus+ trainees are not admitted as students of the University of Vienna. The regulations described on linked website might therefore differ for Erasmus+ interns -- who, for example will not receive an Admission Letter. Information on visa regulations is also provided by the OeAD.