The end of your stay

There are a couple of things that need to be considered at the end of your stay:

• Report / Learning Agreement
• Confirmation of stay
• Transcript of Records ("Sammelzeugnis")
• De-Register your residence

Report/Learning Agreement

You will be sent a link about 30 days prior to the official end of your stay. Completion of this report is a prerequisite for payment of the third instalment.

Within two months after the end of your study period abroad you have to hand in a copy of the Learning Agreement ("After the Mobility") to the International Office. Students are required to obtain at least 3 ECTS credits per month at the University of Vienna. Students who were pursuing

Confirmation of stay

Home universities usually require a confirmation of stay from their Erasmus+ students. Please clarify with your home university in due time before your departure if they need a confirmation of stay and if so, whether they require a particular form to be filled in.

If you need a confirmation of stay, it is absolutely necessary that you come to the International Office to de-register in person. It is not possible to confirm the individual dates of your stay unless you de-register in person. If your home university will not accept our confirmation of stay but requires its own form to be filled in, please bring this form with you.

The confirmation of stay can only be issued not earlier than five days before the end of your study-related activities in Vienna.

Should you need to stay in Vienna because of study-related reasons (such as exams, writing papers, library research, etc.) and you therefore have to stay in Vienna after the end of the semester, it is possible to confirm your attendance even outside the semester dates. The International Office cannot confirm dates after the end of the semester unless there are study-related reasons. 

Should you need a signature on a form that confirms any subject-specific details (e.g. the language of instruction or the date of your last exam), it has to be signed by your departmental mobility coordinator. Subject-related details cannot be confirmed by the International Office.

Transcript of Records ("Sammelzeugnis")

The transcript of records lists all your grades and documents which courses you completed during your stay at the University of Vienna.
 

Please keep in mind that:

• The International Office will not automatically send your transcript of records to your home University
• The transcript of records only lists the courses for which you received a mark based on your performance (such as a written exam at the end of the semester, a seminar paper etc.)
• Marks awarded by the Language Center are not included in the list
• Marks for the winter semester can only be entered until 30 April; marks for the summer semester until 30 November

It usually does not take longer than one month for a mark to be entered into the system; this means, however, that most likely not all of your marks will show up in the system at the time of your departure. Should you urgently require a mark earlier, please discuss this with the course instructor in good time before your departure.

Should you encounter any problems regarding your marks, please refer to the examiner or the department's central Office.