Erasmus+ mobility for administrative staff

Through the Erasmus+ staff mobility programme, administrative staff at the university are given opportunities to acquire knowledge and professional experience in other European countries (Erasmus+ programme countries). This is aimed in particular at staff who wish to undertake a stay abroad in connection with the strategic objectives of the University of Vienna or of their organisational unit.


“I would do it again right now! All in all, my visit abroad most definitely exceeded my expectations. I was able to acquire some new knowledge and speaking nothing but English for an entire week definitely had a positive effect on my feel for the language.”

Andreas Fechter, University Library, staff training at Trinity College, Dublin, 2016


  • Target Group

    Full-time or part-time non-academic university staff (minimum of 20 h/week) with an employment contract that has existed for at least 3 months before the stay abroad and will last for at least 6 more months after your return duration of stay

  • Duration

    a minimum of 2 working days per stay and a maximum stay of 2 weeks

  • Application Deadline

    Please send your application to: The full application has to reach the International Office not later than 6 weeks before the mobility starts.

  • Application

    Required documents are an application form and a mobility agreement (see forms on the right column). For the documents the approval of the guest university and of the head of your organizational unit are required. Please send the scanned documents per e-mail to

  • Approval of application

    The application forms are checked by the International Office. Final approval takes place through the department of Human Resources and Gender Equality. After approval a grant agreement will be sent through the International Office. This grant agreement has to be signed before mobility starts and be resent to the International Office.

  • Reimbursement

    After mobility and fulfillment of the formal criteria (see below) travel expenses, accommodation costs and per diems are reimbursed with up to 1.000€ per week. The costs are accounted as a business trip. There are no costs for your organizational unit if the cost of your business trip does not exceed € 1.000,- per week.
    For the reimbursment of the costs the receipts, a proof of the stay abroad and an online report shall be submitted. A call to fill in the online report will be sent to you after your return via an EU-Service email address.

The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.