Erasmus+ traineeships at the University of Vienna
How do I get an internship at the University of Vienna?
Interested students have to send their applications directly to the respective departments at the University of Vienna in order to find out whether the departments can offer an internship. The departments decide on a possible acceptance.
If students are accepted as Erasmus+ trainees, they will be registered with the Human Resources Department and receive a traineeship contract (“Volontariatsvertrag”) after providing certain documentation to the receiving department in due time, who will forward it to the Human Resources Department.
In particular, students must ensure the following:
- that they have adequate insurance coverage (accident, liability and health insurance),
- that they have a valid visa/residence title for third-country nationals (Please mind: Erasmus+ interns are NOT registered as students at the University of Vienna).
The administrative handling is the responsibility of the respective department hosting the intern. The main contact person during the internship is the supervisor at the department. Information on requirements for an Erasmus+ traineeship grant is provided by the student's home university.
What else should I pay attention to?
Residence permit/ Visa
Erasmus+ trainees are subject to the same entry and residence regulations as other persons who wish to enter Austria or stay here for a longer period of time. Therefore, third-country nationals need a visa or a residence permit. It is important to note that Erasmus+ interns do not have student status at the University of Vienna but are considered employees of the university which means that an appropriate visa or residence permit for taking up gainful employment is required. Special passports do not constitute an exemption from this requirement.
Students must inform themselves about visa requirements as early as possible and allow sufficient time for appointment scheduling and visa issuance (around 3 months). The respective Austrian embassy in the student's home country or the OeAD will inform you about the visa requirements. The internship cannot begin without a valid visa. You can also find information on visa requirements on the OeAD website (oead.at)
Insurance
The University of Vienna will not provide insurance for incoming interns, which is why prospective trainees must provide proof of adequate health, accident and liability insurance during their stay.
As a rule, EU citizens are covered by health insurance via the European Health Insurance Card, and the home university often provides liability and accident insurance for activities during the internship. Students will have to provide proof of these insurances during the registration procedure at the University of Vienna.
Learning Agreement for Traineeships
In the so-called Learning Agreement for Traineeships all necessary details of the stay (e.g. contact persons, key data and learning objectives) are laid down. Students receive the document from their home university; in consultation with the home university and the respective department, it is drawn up by the students and signed by all parties (student, home university, University of Vienna).
An Erasmus+ internship at the University of Vienna is a full-time position (40h). An Erasmus+ internship lasts between 2 and 12 months.
On the part of the department, Table C of the Learning Agreement has to be filled out.
Table C: The University of Vienna does not provide insurance to incoming interns. The questions to the receiving institution (University of Vienna) in this paragraph are to be answered with "No".
The Learning Agreement for Traineeships is signed by the head of the department in consultation with the supervisor.
Administrative processing and required documents
The department obtains the required documents from the student and sends them to the Human Resources Department. If there are any questions regarding the contract, please refer to the Human Resources Department.
In order to draw up the internship contract, the following documents must be sent to the department's contact person at the Personnel Administration no later than four weeks before the start of the internship:
- PA/PV Personnel Record Card Internship / Holiday Staff The application form
available for download on the intranet of the University of Vienna
(wiki.univie.ac.at - Personalaufnahme Formulare)
Signature on behalf of the University of Vienna: Head of Department - Complete Learning Agreement for Traineeships
Students receive this document from their home university
Signature on behalf of the University of Vienna: Head of Department - Copy of passport
- Copy of the e-card
or confirmation of existing health insurance during the stay in Vienna - Proof of accident and liability insurance
- Meldezettel (=proof of registration of address after arrival in Vienna)
as soon as available, in advance residential address in Vienna - Valid residence permit / visa
if applicable
Any questions?
Contact Erasmus+ Traineeship Team
erasmus.praktikum(at)univie.ac.at
+43 1-4277-17361
Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or OeAD-GmbH. Neither the European Union nor the granting authority can be held responsible for them.
Erasmus+ Charter 2021-2027 (PDF) | Erasmus+ Policy Statement (PDF)
