Logo der Universität Wien
Font:

Deutsch
Information regarding the end of your stay

There are a couple of things that need to be considered at the end of your stay: 

  • Certificate of Departure
  • Transcript of Records
  • De-register your residence
1. Confirmation of Stay

If your home university requires a confirmation of stay, please stop by the International Office a few days before you leave.

2. Transcript of records ("Sammelzeugnis")

The transcript of records lists all your grades and documents which courses you completed during your stay.

Further information on the Austrian grading system and ECTS

Please keep in mind that the transcript of records only lists the courses for which you received a mark based on your performance (such as a written exam at the end of the semester, a seminar paper etc.). In case you do not need any ECTS or grade for a course but only a confirmation of attendance, you have to discuss this matter with the course instructor already at the beginning of the semester. However, these kind of confirmations will not show up in your transcript of records.

Please note that marks for the winter semester can be entered until April 30th, marks for the summer semester until November 30th; therefore, your transcript of records might not include all your marks when you print it. Your marks will only be in your transcript of records once they show up in your u:space account (menu item "Records of Examinations"). Due to technical reasons it might happen that grades which you can see in u:space under the item "Records of Examinations" do not yet appear in the transcript of records already on the same day.

As we do not know when all your marks are registered in your transcript of records, the International Office will not automatically send your transcript of records to your home university.

There are a couple of possibilities how you can obtain your transcript of records:

  • Print it via u:space
    You can easily print your transcript of records any time by yourself (also after your return home) via your u:space account. You will find the transcript of records in the menu item "Personal Matters" --> "My Documents"). Transcripts of record which are printed via u:space have an electronic signature which declares them as valid.
    Should you encounter any problems printing your transcript of records via u:space, please contact the Computer Center's Helpdesk: helpdesk.zid@univie.ac.at

  • Print it via the self-service Terminals (SB Terminals)
    Should all your marks appear in your u:space account already before your departure, you can print your enrolment documents and your transcript of records on one of the self-service Terminals.

  • Get it from the International Office or the StudyServiceCenter
    Should all your marks appear in your u:space account already before your departure, you can have your transcript of records printed by the International office or your StudyServiceCenter (bring your student ID card with you).

  • Have it mailed or emailed to your home university
    Once all your grades show up in your u:space account, we can email or mail your transcript of records on request directly to your home university, in case your home university does not accept the electronic signature on the document. Please send your request to non-eu-exchange@univie.ac.at.
    Due to technical reasons it might happen that marks which you can see in u:space under the item "Records of Examinations" do not appear in the transcript of records on the same day. Therefore please do check in your u:space account under "My documents" if your transcript of records has all your marks before you request a copy sent to you by the International Office via mail or email.

Should you encounter any problems regarding your marks please refer to the course instructor or the department's central office.

It usually does not take longer than one month for a mark to be entered into the system; this means, however, that most likely not all of your marks will show up in your u:space account at the time of your departure. Should you urgently require a mark earlier, please discuss this with the course instructor in good time before your departure.

3. De-register your residence

Before you depart from Vienna you have to de-register your residence at a Municipal District Office. You can do this not earlier than three days before your departure.

For the de-registration you need the following documents

  • the travel document which you've used to enter Austria (e.g. passport)
  • completed residence registration form "Meldezettel" WITHOUT the signature of your landlord. Old registration forms and confirmations are not required.

There are no fees charged for the de-registration. You can arrange an appointment for the de-registration online (in German), however, this is not mandatory.

Further information on the de-registration of your residence (in German)

University of Vienna | Universitätsring 1 | 1010 Vienna | T +43-1-4277-0