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Registration at the University of Vienna - first steps

After having received your nomination, we will send you an email with your Letter of Acceptance and detailed information concerning the next steps that needs to be considered. If you do not receive this email by May 10th (for the winter semester) or November 10th (for the summer semester), please contact us via email.

Please read this email carefully as it will answer most of the questions concerning the preparation of your stay.

On this page you will find information on:

Semester dates

Winter semester 2016/17

Start of semester:01.10.16
Start of lectures:03.10.16
No lectures:02.11.16
Christmas holidays:19.12.16 - 08.01.17
End of semester:31.01.17
Semester break:01.02.17-28.02.17
Public holidays:26.10.16          01.11.16          08.12.16

Deadline for paying the fee for the Austrian Students' Union: 30 November 2016

Summer semester 2017

Start of semester:01.03.17
Start of lectures:01.03.17
No lectures:13.03.17
Easter break:10.04.17-23.04.17
Pentecost holidays:03.06.17-06.06.17
End of semester:30.06.17
Summer holidays:01.07.17-30.09.17
Public holidays:01.05.17
25.05.17
15.06.17

Deadline for paying the fee for the Austrian Students' Union: 30 April 2017

Winter semester 2017/18

Start of semester:01.10.17
Start of lectures:02.10.17
No lectures:02.11.17
Christmas holidays:18.12.17-07.01.18
End of semester:31.01.18
Semester break:01.02.18-28.02.18
Public holidays:26.10.17               01.11.17         
08.12.17

Deadline for paying the fee for the Austrian Students' Union: 30 November 2017

Summer semester 2018

Start of semester:01.03.18
Start of lectures:01.03.18
No lectures:12.03.18
Easter break:26.03.18-08.04.18
Pentecost holidays:19.05.18-22.05.18
End of semester:30.06.18
Summer holidays:01.07.18-30.09.18
Public holidays:01.05.18          10.05.18                31.05.18

Deadline for paying the fee for the Austrian Students' Union: 30 April 2018

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1. Online pre-registration ("Erstanmeldung Online")

Please do use our "guide for the online pre-registration" during the completion of the "online pre-registration" as there are some details to be considered that only refer to exchange students.

As a first step you are asked to conduct an online pre-registration (Erstanmeldung Online). The online pre-registration is compulsory as we need the information you provide in the process in order to prepare your enrolment. It takes approximately 10 minutes to complete the online pre-registration.

You will be asked to choose a password during the pre-registration. Please don't forget that password, you will need it again in order to activate your u:account.

If you use a different email address during the online pre-registration than the one provided with your Erasmus+ nomination, please let us know.


Just to avoid misunderstandings please note that as an exchange student you do not have to participate in an entrance examination on the part of the University of Vienna.

Deadlines for the online pre-registration:
by June 1st (if you begin in winter semester)
by December 1st (if you begin in summer semester)

If you stay for the full academic year, you only have to do the online pre-registration once. In case you have done the online pre-registration already in the past, please inform us about it via email instead of trying it again.

2. Activation u:account and u:space / order your u:card

After the successful online pre-registration ("Erstanmeldung Online") we will prepare your enrolment. The next step is the activation of your u:account. With your u:account you will be able to use important IT-Services of the University of Vienna.

You will receive an e-mail with your student ID number and your activation data for the u:account via e-mail by the beginning of August (for the winter semester) or by the beginning of February (for the summer semester).

For the activation, you will need:

  • your student ID number (“Matrikelnummer”) and the link to the web interface for activation
  • the password you chose during the online pre-registration
    (In case you have forgotten your password, further information can be found here. Please send them your student ID number of the University of Vienna instead of the mentioned "UserID".)

You will be asked to choose a u:account password during the activation, which will also be your u:space password. u:space is a central portal which provides access to all services linked to the organisation of your studies.

Your u:account will be active as long as you are enrolled at the University of Vienna (e.g. students of the winter semester until April 30th; summer semester: November 30th).

IT Services of the University of Vienna

To order your u:card (the new student ID card of the University of Vienna) it is also necessary that you upload a scan of your travel document (passport or identity card - where also your citizenship is mentioned) as well as a passport picture directly on your u:space account and to accept the library regulations. Therefore you have received a separate e-mail with further details incl. a direct link in case your stay starts in the winter semester 2017/18. Otherwise please send us a message.
Students nominated only for the summer semester 2018 will get detailed information regardng the topic of ordering the u:card when receiving the student ID number.

For your preparation here already details concerning your passport picture:

  • The head must fill about 2/3 of the picture.
  • The background has to be single-coloured and has to provide sufficient contrast to the face.


The photograph

  • shall be no older than six months
  • must allow recognition of the person beyond doubt
  • must be uploaded as JPEG or PNG file, max. 5MB
  • has to be in colour
  • must show nothing but the person to be photographed


3. Payment of the Student Union's fee

Exchange students do not have to pay tuition fees at the University of Vienna. However, every student has to pay the fee for the Austrian Students' Union (ÖH = Österreichische HochschülerInnenschaft) of currently € 19.20 per semester (academic year 2017/18), which also includes insurance. Payment is compulsory to complete your enrolment and in order to get your valid student ID card.

After completing the payment it usually takes about a week for the money to be transferred to the system of the University of Vienna. We therefore recommend paying in advance using online banking. If you do not want to pay in advance, we will provide you with a payment form during the Orientation. You are therefore advised to schedule your arrival and the attendence of one of our orientation sessions in due time.

Further information on how to pay the Student Union's fee 

Student ID card:
We will hand out your student ID card during the orientation session, regardless of whether you've paid the Student Union's fee or not. It will, however, not be valid until your payment of the Student Union's fee is registered in the system of the University of Vienna. You will be able to purchase the semester ticket for public transport and you may register for courses (you just have to activate your u:account). However, you might not be able to use the library for free nor get any student discounts.

Please note that if the payment is not registered by the deadline (November 30th for the winter semester, April 30th for the summer semester), your enrolment will not be completed. 

You will find information on whether your payment has been registered in your u:space account under "Financial Matters" (choose "Tuition fees/Student Union's fee"). Your payment has been registered, if the balance is set to 0.00.

4. Validate your u:card

You can order your student ID card (u:card) after receiving your student ID number (see section 2). For further information regarding the order, please also see section 2.

Exchange students receive their u:card at the orientation session, regardless of whether they have paid the students’ union fee or not. However, you cannot validate the u:card until the Austrian Students' Union fee has been registered in the system of the University of Vienna.
You will be able to purchase the semester ticket for public transport and you may register for courses (you just have to activate your u:account) without a valid u:card. However, you will not be able to use the library for free nor get any student discounts (for example for theatre tickets).

The u:card has to be validated at one of the u:card terminals. You can validate your u:card only after you have paid the students' union fee and the payment has been registered in the university system.
Click here for all locations of the u:card terminals.


It is possible to get discounted copy cards and discounts for Mensa menus (canteen) through the Austrian Students' Union (ÖH). Please contact the Austrian Students' Union directly for further details on how you can claim these discounts with the u:card.

Further information and FAQs regarding the u:card

University of Vienna | Universitätsring 1 | 1010 Vienna | T +43-1-4277-0