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ERASMUS Departmental Coordinators

At the University of Vienna, the departments have their own ERASMUS departmental coordinators, who are responsible for subject-specific matters.

Please refer to your departmental coordinator for ALL questions regarding:

  • courses
  • course registration
  • Learning Agreement
  • courses taught in English
  • exams

The departmental coordinators also sign confirmations with subject-specific details (such as language of instruction, the date of your last exam etc.) as well as your Learning Agreement

We will send you a detailed e-mail (after we have received your nomination) including information about your departmental coordinator (alternatively, you can find your departmental coordinator via this procedure.)

Grading system and ECTS

The Austrian grading system ranges from 1 to 5:

1 = excellent
      (outstanding performance)

2 = good
      (generally good, but with some errors)

3 = satisfactory
      (generally sound work with a number of substantial errors)

4 = sufficient
      (performance meets the minimum criteria)


5 = failed
      (< 50%; substantial improvement necessary; requirement of further work)

ECTS

At the University of Vienna, the workload of an individual course is measured in ECTS credits. The use of ECTS (European Credit Transfer and Accumulation System) at European universities should ensure the possibility to transfer credits from one university to another (also across borders) and enhance the level of transparency.

In Austria the full workload for students comprises 30 ECTS per semester.

It depends on your home university how many ECTS credits exchange students have to obtain per semester, since the sending institution is in charge of the approval of the courses. Please contact your home university if you have questions regarding the amount of ECTS credits you need to obtain.

Course choice and course catalogue

Students at the University of Vienna are creating their own timetables for each semester and are accustomed to working independently.

Please note, that as an exchange student you have to select courses in the field of study that you have been nominated for. In case you would also like to attend courses outside your nominated field of study, you can find further details regarding this topic here.

Course types

There are different course types: lectures (Vorlesungen, VO) are f.i. courses where regular attendance is not mandatory. There usually is a written or an oral exam at the end of the semester in order to obtain a grade.
Training courses (Übungen, UE), proseminars (Proseminare, PS) and seminars (SE) are for example courses with compulsory and regular attendance. Assessment criteria are active course participation, presentations, midterm-tests, papers and written and/or oral end-term tests.
Grades are awarded within a five-digit grading system ranging from 1 (excellent) to 5 (unsatisfactory).

As an exchange student you do not have to take courses from the STEOP module (“Studieneingangs- und Orientierungsphase“ i.e. “Introduction and Orientation Phase”); you are normally even recommended not to take any of these courses. 

Advanced students who have been nominated for the Bachelor programme may also attend courses from the Master's programme if they have sufficient knowledge on the subject. However, this must be cleared up with the departmental coordinator first.

Please contact your departmental coordinator for any further questions regarding the course offer.

Course Catalogue

The course catalogue (or course directory) U:FIND contains all courses offered at the University of Vienna and is only available online Moreover you can search for staff and organisation units.

The course catalogue lists details for each course such as units per week, beginning and end dates, amount of ECTS, language of instruction etc. in the respective course descriptions. Some departments use an annotated course catalogue (Kommentiertes Vorlesungsverzeichnis - KoVo) that contains more detailed information regarding the field of study in general and the individual courses. The annotated course catalogues will be available shortly before the start of the semester in question at the secretary's offices of the respective departments, from the student's representations of the Student's Union (Studienrichtungsvertretungen der ÖH) or on the departments'/faculties' websites.

The course catalogue for the upcoming semester will be available online approximately in August and January. It will, however, still be updated and new courses can still be added until the beginning of the semester. If you need to know what kind of courses are offered in your field of study in order to fill your Learning Agreement before the new course catalogue is published, please use the one of the previous winter or summer semester, which will give you an idea of the course offer. Please keep in mind, however, that not all courses are offered every year/semester.

How to find courses from your field of study

Choose the course directory on U:FIND under the option “Browse”. The following page lists all the directorates of study (Studienprogrammleitungen, SPL), where you can find your field of study. Sometimes one Directorate of Studies (SPL) lists several fields of study (e.g. SPL 4 Business, Economics and Statistics, which lists Business Administration, International Business Administration, Statistics and Economics as fields of study).

Once you have chosen your field of study, all the courses are listed structured by study cycle and modules. If you click on a certain course you will be directed to the detailed course description with information on the course's programme as well as the link to the course registration (in case of courses where registration is compulsory).

Further tips on how to use U:FIND.

Courses not taught in German

Courses taught in other languages than German are marked with a blue button and an ISO-shortcut for the respective language in the course directory U:FIND. The ISO-shortcut for courses taught in English for example is "en". List of ISO-shortcuts of other languages.

You can also find courses not taught in German by entering the following command in U:FIND  (without brackets, with blank characters):

  • "lang:[ISO-Code of the language] SPL [XX] [year][W or S]"
    ("SPL no.": can be found by clicking on "Browse - Course Directory" in U:FIND)
    Example for courses held in English from Social and Cultural Anthropology in the winter semester 2016:
    lang:en SPL 24 2016 W

Sometimes one Directorate of Studies (SPL) lists several fields of study. In this case, you can filter courses taught e.g. in English of your field of study by entering the following command: 

  • „[year] [W or S] lang:en +sge:[field of study]“
    Example for courses from Statistics taught in English in the winter semester 2016:
    2016 W lang:en +sge:Statistik

This command is only available searching for "courses" and the field of study must be entered in German (no English terms available).

Please contact your departmental coordinator in case of further questions regarding this topic.

Courses outside your nominated field of study

If you are interested in additionally taking courses from other fields of study, please discuss this with the departmental coordinator of the other field of study AFTER your arrival in Vienna. However, permission to participate in courses from other fields of study cannot be guaranteed beforehand.

Each field of study handles this topic a bit differently. This list gives a first orientation regarding the possibility of attending courses outside your nominated field of study.

Exceptions: specific courses related to Austria, which are in principle open for every exchange student and language courses of the Language Center of the University of Vienna.

Information about the confirmation of courses outside your nominated field of study on the Learning Agreement can be found below under the point “Learning Agreement”.

Learning Agreement

As the procedure regarding Learning Agreement varies from one partner university to another, we kindly ask you to clarify with both, your university and your departmental coordinator at the University of Vienna as soon as possible, whether:

  • the Learning Agreement has to be signed before the beginning of your ERASMUS stay at the University of Vienna as well as
  • if it would be sufficient to send it scanned by e-mail or if it should be sent by post

At the University of Vienna your departmental coordinator signs the Learning Agreement. (Only if you use a form which also requires the signature of the "Institutional Coordinator", the Learning Agreement can additionally be signed by the International Office after your departmental coordinator has signed it.)

General information on how the Learning Agreement is handled at some of the departments of the University of Vienna can be found in this list . If your field of study is not listed, please contact your departmental coordinator directly.

Please note that in general your departmental coordinator can only confirm courses from the field of study you have been nominated for.
Therefore please only mention courses from your nominated field of study in your Learning Agreement before your arrival in Vienna.

Confirmation of courses outside your nominated field of study

We strongly recommend that you list courses from other fields of study on an extra Learning Agreement for each field of study. But these Learning Agreements have to be provided only AFTER your arrival in Vienna and after clarifying the possibilities. The respective departmental coordinators of the other fields of study confirm and sign only courses from their field of study.

Participation in courses related to Austria can usually also be confirmed by the departmental coordinators, since these courses are offered for all exchange students regardless of their nominated field of study. Please bring along a copy of the course list above when getting the signature.

In case there is no other rule at your department the participation in language courses at the Language Center of the University of Vienna can also be confirmed by your departmental coordinator, if you bring a registration confirmation or a certificate of a completed course.

If the last two last-mentioned exceptions (courses related to Austria + language courses) cannot be signed by your departmental coordinator, please come to us the International Office.

Stay for research purposes

Information on how you can indicate research activities on your Learning Agreement can be found below the point “Stay abroad to conduct research for your thesis”.

Changes on your Learning Agreement

If the courses you listed in the Learning Agreement do not match the ones offered during your stay in Vienna, you can change your Learning Agreement using the form "Changes to the Original Learning Agreement" (B. Section to be completed during the mobility).

Course registration and exams

Course registration usually starts at the beginning of/in mid-September for the winter semester and at the beginning/in the mid of February for the summer semester. During these registration periods the "first come, first served" principle does not apply. Please note that it is mandatory to register for a course, even if you are just interested in taking it. It is not possible to attend any course without prior registration.

Detailed information on course registration.

Exams are usually held at the end of the semester or shortly afterwards. The exam dates are usually announced during the first course session at the beginning of the semester.

Detailed information on exams. 

Stay abroad to conduct research for your thesis

In case you are going to come to the University of Vienna for research purposes and would also like to have additional support beside your independent research, please discuss this matter with your departmental coordinator at the University of Vienna at your earliest convenience.

According to the curricula of the University of Vienna, no ECTS credits are awarded for pure research activities for bachelor, master or PhD theses or other scientific papers.

During their stay at the University of Vienna, exchange students can only obtain ECTS credits for completed courses and exams.

Therefore it is not possible to sign ECTS credits for research activities on the Learning Agreement.

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